Quick ways to fix ‘SQL Backup Detected Corruption in the Database Log’ Error

An SQL administrator has to take database backup to provide an essential safeguard for protecting critical data stored in your SQL Server databases. Here are some examples – emergency data storage, server relocation, network maintenance, etc.

Here in this blog, we will focus on the error ‘SQL Backup Detected Corruption in the Database Log.’ When we take a backup of SQL database, it will not shows any error, but when we backing up the transaction log, it stopped the ongoing process and an error message appears like –

BACKUP LOG <database name> TO DISK = N’I:\BACKUPS\ _Data…” failed with the following error: BACKUP detected corruption in the database log. Check the error log for more information. BACKUP LOG is terminating abnormally.

This error shows that backup detects a corruption in the database log. Now, in this condition, even if you perform a DBCC CHECKDB integrity check, no problems will be found.

Actual reason for this error:

When we take a full backup of database, the backup will be from the start of the last active transaction from the moment the backup is created. The default setting for transaction log backup allows you to create a backup copy of all transaction log entries made since the last transaction log backup. So, when your backup is done, the corrupted parts of the log files might be include in it as well. So, we can assume that the error is due to the corrupted log.

Manual Fixes

The main reason for this error is corruption in the log file, which is not detected while taking the full backup or integrity check of SQL Database. To avoid this error, you can regularly check the integrity of SQL database and its transaction logs, i.e. DBCC CHECKDB. Here, we want to share with you some free manual fixes that any SQL administrator can try on their own.

Fix No. 1 – Switch to Simple Recovery Model

As we know, the backup copy of the transaction log is suspended or broken by an error indicating a damaged transaction log. We can try to update it from the moment the problem occurred by leaving part of the backup process and then continuing to create a backup copy. Let us understand the process to be performed.          

  1. First of all disconnect all users connected to the SQL database
  2. Now, you are required to set SQL database to Simple Recovery Mode
  3. Run a checkpoint to move point-in-time on the database log file for detecting and ignore the corrupted log file
  4. Once that sector of log file is ignored, users can switch to the Full Recovery Model
  5. Now, execute full database backup process
  6. Next, start backing up your SQL log files and wait for it to finish

If everything is running properly, it means that the damaged SQL log has been successfully ignored while performing the backup. This method actually requires technical knowledge of SQL database backup processes, its model, etc.

However, switching of the recovery model is not valid if you are using database mirroring for SQL data backup and get this error “Backup detected corruption in the database log”.

For such a situation, when the database Mirroring is enabled and the error “Backup detected in the database log” occurs, we have another solution for you.

Fix No. 2 – Use the CONTINUE AFTER ERROR option for Transaction Log Backup

Users can also try other manual tricks to back up their transaction log files without any mistakes. Users can easily run a SQL log backup with CONTINUE AFTER ERROR option either by running a T-SQL script or directly using Microsoft SQL Server Management Studio.

  1. Run Microsoft SQL Server Management Studio as an administrator.
  2. In the Backup Database window, Visit the Media options or Options on the left panel.
  3. Under Reliability section, click on checkbox saying Continue on error and click OK.
  • Then run the backup process. This will start creating a backup without throwing the error again.

If you failed to get the desired results from the two manuals tricks we talked above, or find it difficult to follow, then we recommend you try the automated solution, named as SQL Backup Recovery tool, which performs a full recovery of SQL data even when they are damaged.  First it effectively scans the corrupted or damaged files, repairs/recovers data and then saves the recovered data to Live SQL Server with full accuracy without any errors. This professional tool efficiently repairs/recovers corrupt .bkf file and supports all versions of MS SQL Server. Try the free edition of this SQL Backup Recovery tool that helps you in evaluating the performance & capability of the utility before investing on it.

Final Words

The blog covers how to fix SQL Backup Detected Corruption in the Database Log’ Error. You will learn some manual fixes discussed in this blog. We have also mentioned an advance SQL database backup recovery to fix these issues.

How to Repair Corrupt QuickBooks Company Files

QuickBooks is the most preferred accounting software for small and medium businesses. It is mainly used for business taxes, tax management and tax related functions. QuickBooks manages all the financial activities of your business very easily.

If you have been a QuickBooks user for a long time, then you must already know the company file. Today, in this blog we will discuss the trick – how we can identify a company file that is corrupt, and also the reason for its prevention. Here, we focus on the solutions we can use to repair QuickBooks company files. So, if you are looking for a reliable solution for making QuickBooks Company (QBW) files, then you are in the right place because the article is just for you.

How to Identify Data Corruption

You can check the transactions or items through the log. This indicates problems with items and transactions. After the test is over, you can go back, delete or replace the corrupt items and continue logging down and deal with each item until the files are checked. You can start this process when old “Data Verification” and “Rebuild Data” steps are completed; you should review the records that QuickBooks creates for data verification that you have just performed.

Check whether your company file is corrupted or not?

The fact is that you have to face any problem to solve it. To find out if your files are corrupt or not, follow the steps below, we describe some things that can happen if you are a victim of a corrupt company file.

  • Suddenly shutdown the QuickBooks application due to some human errors
  • Transactions list missing from the application
  • Showing a wrong entries in the balance sheet for bills and invoice
  • A fault occurs on the balance sheet while auditing
  • Transaction history shows  the negative balance

In case you want to identify any errors then you need to be careful while using the software. Any unusual activity and strange behavior of the data is enough to identify the main problem.

Why does my company file get corrupted? What is the reason behind it?

Before we proceed to the solution, let us first know the main reason behind the corruption of company files. These will help you in identifying the preventions for the same. Here we have mentioned some of the reasons for the data damage.

  • When you work on a QuickBooks for long period of time continuously
  • If you RAMs doesn’t automatically corrects the problems and RAM having very less memory
  • Sudden power off the QuickBooks without saving data, if you close it may corrupt the data
  • Virus attacks and unwanted users virus may erase your database
  • Corruption may occurs due to some issues with cable, internet, and hard disk
  • Corruption may be caused when you improperly shutdown your system that directly off the main switch

How to prevent the QuickBooks corrupt data files

 Storing your data is always a good practice in all streams. Because when we lose data and files, it is difficult to recover it. You should know this well. Პ Prevention is better than cure. This also applies here, but you are not entirely sure that you will be able to fully avoid damaging this data. In any case, follow the steps below to take preventative steps.

  • Take a data backup in a different location and a different database
  • Stay away from virus like malicious files and threats
  • Try to avoid the corrupt file
  • Reduce the third party users and tools

How to repair corrupted QuickBooks company file

Manual solution

  • First of all open your data file and then login as administrator
  • Now select a single user mode
  • Click the File and hover utilities and choose Verify data option

Important: The time taken to complete the above steps may vary. If the process takes time, you can follow the steps below.

  • Make a local copy of the data file from the server
  • You must enable temporary hosting on the machine if required.
  • After that open the file with administrator login
  • Click on File → Utilities → Rebuild Data
  • Copy and open the file and login as administrator

Important: this rebuild process even take more time in rebuilding complete corrupted data file. don’t disturb the system in between the process.

After the completion of rebuild process, you can save the copy of the file on a local machine and save them in different name.

Repair your company file using the Rebuild Data  tool

  • Open QuickBooks and visit File menu, then go to Utilities and choose Rebuild data
  • On QuickBooks information Window click OK, now follow the onscreen instructions to save the backed up company file
  • Run the tool and allow it to repair the file, it may take some time wait a little. You may notice that the QuickBooks stuck, but when you move the mouse, you see the tool is working
  • Once the tool finishes the repairing process, click OK
  • Now again visit the File menu then Utilities and choose Verify data
  • Run the tool to check your file for data issues, if the tool does not find any problem
  • Click the OK and start using your company file, your data is not lost
  • In case, tool detect any issues with company file; choose Rebuild Now

After rebuilding company file, if you still face this problem, you should try this rebuild process again once. If your first rebuild attempt takes more than two hours then it is suggested to you to contact QuickBooks supports.

Free tool to Repair QuickBooks Company File

The manual approach is simple and easy to use but it takes lots of time to complete the process, thus it is very beneficial for you to use free tool to repair a QuickBooks company file as a better approach. We recommend our user to use the free trial version, free version will see you the preview of recoverable data, where you can check your desire files and folders. If you satisfied with the trial version then you go ahead to register a full version license. Free version only preview the data, does not allow to save it.

How to Migrate Mailboxes from Gmail to Office 365?

Gmail to Office 365 Migration can be considered by any user or by a full organization. This can be caused by the rearrangement of the enterprise or office cloud function and performance. Moving data from one location to another is entirely the user’s choice and requirement. The transition from a web client program to a cloud program can be done with manual or as a third-party professional tool. Since users are more likely to try to use the manual procedure for their own satisfaction. Hence, here we have given them a procedure through which they can try it themselves.

Manually Migrating Gmail mailboxes data to Office 365

The following is a list of manual migration procedure given in the order in which you must complete them one after another.

1. Verification of user’s domain in Office 365

Here, users must first confirm with Office 365 that they have a domain that is used on the Gmail account. Follow the steps.

  1. First of all you need to Login to Office 365 account.
  2.  Then on Admin Center page, click on ‘Go to Setup’ button that found near ‘your setup is incomplete’.
  3. Now select Domain, and go to Add Domain.
  4. Select the radio button “I already have a domain name” and then type in your own domain name. Then click ‘Next’.
  5. Now check the domain with two options, Login to go-daddy, or check the TXT record.
  6. First, the user has to sign the go-daddy credentials, and later, when verified, Microsoft manually delivers the TXT value to the user’s domain name.

2. Adding and Licensing the Users to Office 365

At this point, user are required to add users to Office 365, and once they have decided how many customers they need to create or purchase licenses for them before creating Office 365. Go to Admin Center>> Billing>> Subscribe>> License Add / Remove. Then select the number of licenses required for the purchase, which can be a monthly subscription or an annual subscription.

Now users are required to add users to Office 365, navigate to the Admin Center>>Users>> Active Users>> More>> Import multiple users. Here, users can select the option – “download the CSV file with the header and sample user information”, for downloading the sample file and to create a CSV file to add multiple users. This CSV file has all the details based on the header row such as:

# username # name # last name # screen name # job title # section # office number # office phone # cell phone # fax # address # City # State or Province # ZIP or Postal Code # Country or region and specify user details in the following rows.

Once you created the CSV file, click on the browser, and select the file and add it. You can confirm the format by check on the ‘Verify’ tab. After confirming the format, click Next.

How to Migrate Mailboxes from Gmail to Office 365?

Users will be added. Now assign a previously purchased product license to each additional user.

3. Creating List of Gmail mailboxes for migration

Users must have a list of all email addresses in the mailbox, along with passwords, in the Excel sheet in advance. For e-mail addresses, users can log in to Office 365 and go to Users>> Active Users and copy the e-mail address of all created user.

Now create a CSV file that will add user details under the heading – # Email Address, # User Name, # Password, where # Email Address is refer to Office 365 Email Address, # User Name is refer to sign in the name of the Gmail mailbox. # and the password is the password of the Gmail mailbox user.

Migrate Mailboxes from Gmail to Office 365?

4. Establishing a connection between Office 365 and Gmail application

The connection can be made between Office 365 and Gmail, through the last migration points (technical term for the settings needed to create migration connection). Follow the steps below to create the migration required for the connection between the two applications.

  1. Go to the Exchange ‘Admin Center’ and open it.
  2. Now move to Recipients>Migration>more… > Migration endpoint.
  3. Here just click on New+ to create migration endpoint.
  4. Then go to the ‘Select the migration endpoint type’ page and select ‘IMAP’ option.
  5. Now a page will open on the screen – ‘IMAP migration configuration’.
  6. Now, set the IMAP server to imap.gmail.com to keep the other setting to default and click Next.
  7. If the connection is successful, ‘Enter general information page’ will appear.
  8. Just enter the migration end-point name (let the other blanks get the default value) and click New.
  9. Finally the new migration endpoint will get created.

5. Starting migration with creating a migration batch

Before moving from Gmail to Office 365 during the manual migration process, you need to create a migration batch. Create a migration batch with the following steps:

  1. First login to Office 365, and click on Admin center.
  2. Now move to Admin Centers>>Exchange.
  3. Navigate to Recipients>>Migration.
  4. Now click on New+and go to ‘Migrate to Exchange Online’.
  5. Here, just select ‘IMAP migration’ and click on ‘Next’.
  6. Now a ‘Select Users’ page will get opened, click ‘Browse’.
  7. Now choose and add the migration file created in step 3.
  8. Office 365 will start verifying the file with different criteria. If the file is good, it will display information on the number of mailboxes for migration. Click Next.
  9. Now on the next page that will open, select the previously created migration end-point and click ‘Next’ button.
  10. The IMAP migration configuration page will appear. Select the default values and click Next.
  11. Then on the ‘Move configuration page’, enter the migration batch name, use the filter settings (if necessary) and click ‘Next’.
  12. The ‘Start the Batch’ page will open. Here you can select the address to receive notifications about migration, click on the Brows button. And go to automatic start batch> new. Migration begins and status shows synchronization.
How to Migrate Mailboxes from Gmail to Office 365?

So it started migrating Gmail mailboxes to the office and it will take some time to complete. Users can visit Exchange ‘Admin Center’, if they want to check the migration status. Users can do it by navigating to attractions> migration and check how much status has been updated in Syncd.

The work is not over yet. To ensure smooth & successful migration, each users who want to migrate must follow the steps:

  • Login to Office 365 account with username and temporary password.
  • Update the password and set the correct time zone.
  • Open Outlook Web App and send an email to another Office 365 user and in Outlook, check all folder.

The manual migration process we have discussed above can be performed, but only if the users or organization has enough time. Also, there is a chance of mistakes with such a long process. Technical knowledge is in demand here. For busy users and the emergency scenario, a professional third-party tool such as an IMAP to Office 365 migration tool is recommended. The advanced program is available and comes with an intellectual filter options. So if you are looking for reliable migration without error, consider this tool freely.

How to Setup Office 365 Mailboxes Archive and Deletion Policies?

Office 365 allows its users to control the settings of the functions according to their needs. Data archiving is also an important aspect for data storage and security of old data. But when we archive the data in Office 365 mailboxes, it should be noted that there is a certain time specified in the archived email, in a separate folder, where the mailbox is permanently deleted from there.

Let’s take an example – let’s say you have deleted about 20 old or unused mailboxes from your Office 365 account and these mailboxes are stored in the archive mailbox. Let’s say its 3 years of defined storage time in an office 365. After this period, all 20 mailboxes in the archive email will be deleted forever automatically. Therefore, today in this article, we are going to discuss the topic – how we can manage this policy for archiving and deleting Office 365 mailboxes.

You should be aware that in Office 365, there is a way to create a retention policy by adding retention tag that gives you certain storage labels through which you can manage to archive and delete elements of old Office 365 mailboxes.

Get started – Setup Archive and Deletion Policies for Office 365 Mailboxes

To perform this action, first of all you must be a global administrator with office 365 or administrative rights. Sign in to your office 365 account with a global administrator credentials. After logging in just enable the archive mailboxes for Office 365 users. Follow these steps:

  1. Just press the ‘admin’ option and then select ‘Security and Compliance Center’ from the right panel.
  2. Now move to Data Governance and click Archive.
  3. All user mailboxes will get enlisted. Here select all mailbox users using the Shift key and then on the left panel under the ‘Bulk Edit’ option, click the ‘Enable’ button.
  4. A warning confirmation message will appear on the screen. Click on ‘Yes’ option to confirm the action.
  5. ‘Enable’ the archive mailbox for each selected mailbox.
  6. Once the process completes, click ‘Refresh’ to update the list on the ‘Archive’ page.

CREATING RETENTION TAGS

For Archiving- Archiving Default Policy Tag

  1. In the ‘security and compliance Center’ >> click ‘App launcher’ in the upper left corner.
  2. Then Click ‘Admin’ option >>‘Admin Centers’ and select ‘Exchange’ option under it.
  3. The page of the exchange admin center will be opened. Select the ‘Compatibility Center’ here and then click ‘Retention Tags’. Click the plus icon and select ‘applied automatically to entire mailbox (default)’ option.
  4. In the opened page, complete the following fields:

Name: fill any name for the retention tag
Retention action: Select the option Move to Archive from the given options Delete and Allow Recovery, Permanently Delete and go to Archive
Retention period: here type the number of days (as you require)

How to Setup Office 365 Mailboxes Archive and Deletion Policies?


After filling all these details, just click on ‘Save’ option.

For Deleted Items Folder- Custom Retention Policy Tag

  1. Go back to the ‘Exchange Admin Center’ in office 365, as was done in the previous step. Then click on ‘Compliance Governance’, and then click ‘Retention Tags’.
  1. On the ‘Retention tags’ page, click plus icon, and then select ‘applied automatically to a default folder’.
  2. On the ‘New tag applied automatically to a default folder’ page, enter the details like name, this time choose retention action as Permanently Delete, and enter the Retention period in number of days.
  3. Click on ‘Save’ option to save the entries.
How to Setup Office 365 Mailboxes Archive and Deletion Policies?

Similarly, you can select another option to delete and permission to recover from the retention action. Here the items are deleted after a specified period and the option to restore is set after 14 days (default).

CREATING NEW RETENTION POLICY

  1. In Exchange Admin Center of Office 365, Navigate to Compliance Center > select Retention policies.
  2. Click the plus option and open a new policy page. Write the name here. In the Retention Tags category, click on the plus icon, and then, if necessary, select the created retention tags listed above along with other possible tabs. Click the Add option to add tags, and then click OK
  3. Then review this new retention tags and click Save.

ASSIGNING NEW RETENTION POLICY TO MAILBOXES

  1. Move to the ‘Exchange Administration Center’ page again in Office 365. Click here on ‘Recipients’ and then select Mailboxes.
  2. Select all the recovered mailboxes (or select selective users) and then on the left side, click ‘More’. Now under the ‘Retention Policy’, click the ‘Update’ option.
  3. The policy page for keeping ‘bulk assignments retention policy’ opens. Here, select the created policy from the drop-down menu and click ‘Save’.

This will create a newly formed Retention policy in Office 365 for user mailboxes. In 7 days, Office 365 user mailboxes will be added to this new policy. Also, if you want to keep Office 365 data in a safe place, you can try the most effectual and proficient third party solution – Export Office 365 to PST software. It supports all versions and plans of Office 365 and quickly stores the required data in Outlook PST format.

How to Convert Office 365 User Mailbox to Shared & Back to User Mailbox?

There are many privileges that come with a popular Microsoft Office 365 application. One of those features is that it offers a shared mailbox. The Office 365 administrator can at any time create a shared mailbox with the Office 365 interface and instruct full members to access the data in this mailbox (share or receive data). To share information about meeting details and other activities, the shared mailbox also includes a calendar function. The most important aspect of a shared mailbox is that the administrator does not need a license if he holds 50 GB of data. However, in order to store more than 50 GB of data, you need to purchase a license.

Need for Converting User Mailbox to Shared Mailbox

Microsoft Office 365 allows successful conversion of the regular mailbox to Shared mailboxes of Office 365 account. It also allows reversed conversion, shared mailbox to the regular user mailbox. But the main question arises that why users wants this conversion? Let us try to understand with the help of some scenarios mentioned below:

Scenario 1: When an organization wants to share some information with multiple specific users, from a user mailbox and requires that with the help of this data, the team can work on the same project.

Scenario 2: When some former employees leave the organization and have a license, their mailbox needs data backup. It is now possible to convert, to release the license, as well as to specify the data.

Scenario 3: When the manual migration method, such as cut or staged migration, is carried out in office 365, shared mailboxes is migrated in the same way as user mailboxes. These mailboxes will be valid for 30 days without a license. To avoid this licensing price, the users can convert the mailbox to a shared mailbox.

All scenarios indicate the need to convert the Office 365 user mailbox into a shared mailbox. In the next section, we’ll learn how to convert a user’s mailbox to Office 365 shared mailbox.

IMPORTANT: if you are looking for migration then one important thing that you have to keep in mind before moving forward for conversion process is that the user’s mailbox must be licensed before converting to a shared mailbox. Otherwise, you will find it very difficult to see the ‘Convert the Mailbox’ option.

Convert User Mailbox to Shared Mailbox in Office 365

If you want to convert a regular mailbox to Office 365 shared mailbox (with allotted license), follow these steps:

1. Log in to your Office 365 accounts, with proper Global Administrator details.
2. Click on the ‘Admin’ option that opened on the screen.
3. The Office 365 Admin Center window will open. Click here on ‘active users’ option.
4. Now select mailbox of user from the list for conversion and click ‘Mail Settings’ option.
5. Next, click the Convert to shared mailbox option to convert it to shared mailbox.

How to Convert Office 365 User Mailbox to Shared & Back to User Mailbox?


6. The final confirmation message will appear. Confirm the convert option by clicking on it

Export Office 365 User Mailbox to Shared & Back to User Mailbox?


7. A message will appear on screen, successful conversion of the user’s mailbox. Click Close.

TransferOffice 365 User Mailbox to Shared mailbox


8. Now, you can find your converted mailbox in the shared mailbox category.

How to Convert Office 365 User Mailbox to Shared & Back to User Mailbox?

Sometimes the situation may change and you may need help to transfer your shared mailbox to the user mailbox. Let’s see how it happens;

  1. Open an Office 365 account by entering administrator credentials.
  2. Go to the Office Admin Center and just click on Exchange from the right panel list.
  3. Now, navigate to Recipient>>Shared. Select the desired shared mailbox for conversion and then go to the left panel. Click Convert option under Convert to Regular Mailbox.
Steps to Convert Office 365 User Mailbox to Shared & Back to User Mailbox?
  • A final warning message will appear for confirmation. Click ‘Yes’ to proceed.
Export Office 365 User Mailbox to Shared Mailbox
  • The conversion process will begin. After some time, depending on the size of the data, the conversion process will end with a message. Click Close.
  • You can find the changed user mailbox under the mailbox category.
  • Don’t forget to license this converted mailbox as it will only work for 30 days without a license.

Thus, after giving a lot of the explanations listed above, I hope that by now users have learned how a user’s can convert their mailbox to shared mailbox and a shared mailbox to Office 365 user mailbox as well. It is further possible to implement this manual method of converting mailboxes into Office 365 as it’s so simple and easy. You can try it once for confirmation.

For users who need to backup their Office 365 data to a secure location, including shared mailbox data, they can follow the Office 365 to PST software which is the most reliable tool. It easily backups the required data from all mailboxes in Office 365 to PST format at system location. Users can access this Outlook file at any time in their Outlook application. The device has an excellent interface with easy-to-understand features and icons. Users can visit the software website to clarify their views on this particular tool.

Final Words

Migration from regular mailboxes to shared mailboxes and shared mailboxes to regular mailboxes is well demonstrated with in-built Office 365 features. License is also considered when converting mailboxes. The Office 365 data security concern is met with the advanced third party tool Office 365 Backup and Restore software.

How to Archive Office 365 Mailboxes Via Enable Archive Mailbox?

In this blog, we are going to explore the archive function in Office 365 to backup required Office 365 mailboxes in a separate folder called Archive Mailbox.

The archive function is introduced for backup of old e-mail or data that is not currently required. Also, in Office 365, the archive function is available and it is known as In-place archive. This archive technology transfers e-mail from Office 365 mailboxes to the archive folder and helps to increase storage space inside the Office 365 account.

In order to archive user mailboxes in Office 365, the Office 365 administrator or authorized user must be able to enable the archive mailbox in the Office 365 account interface. Once this option is enabled in Office 365, users can transfer email from their primary mailboxes to the archive folder easily in the Outlook on the web (which is formerly known as Outlook Web App) or via Microsoft Outlook. The ability to store some archival mailboxes by the archive mailbox is unlimited.

How to Enable Archive Mailboxes in Office 365?

Use the following steps to enable the Archive option for Office 365 mailboxes:

  1. Sign-in to your Office 365 account with administrative credentials
  2. On the left panel, under Security and Compliance, select Data Governance and then click Archive.
  3. On the page of the opened archive, each mailbox is shown with an archive mailbox column that has the status turned on or off. Here, select the desired mailbox that displays the disabled status and click the Enable button.
  4. A warning message is displayed stating that “If you enable the archive mailbox,” items in the user’s mailbox that are older than the archive policy assigned to the mailbox (2 years) will be moved to a new archive mailbox. “Click Yes. To proceed and select the mailbox for which you want to enable “Archive mailbox.
  5. After a much shorter time, the status of the user’s mailbox column will be enabled.

To create an archive for multiple users’ mailboxes with the same status at once, users can select them with the use of Ctrl key and by enabling the archive Office in 365 mailboxes, in the details panel. Similarly, you can disable status also. You can also use this PowerShell cmdlets to ‘enable or disable’ your archive mailboxes in Office 365 within short time. To enable an archival mailbox for one user, try this cmdlet:

Enable-Mailbox -Identity -Archive

And if you want to enable the archive mailbox of all mailboxes within the organization, then you required running this cmdlet:

Get-Mailbox -Filter {ArchiveStatus -Eq “None” -AND RecipientTypeDetails -eq “UserMailbox”} | Enable-Mailbox –Archive

Thus, in this way you can easily enable or disable the archive mailbox for the desired user mailbox in Office 365.

Learn to Archive Emails in Office 365

If the archive mailbox is enable (selected or all users mailboxes in Office 365), you can archive emails by following these steps one by one;

  1. Log in to your office 365 administrative accounts and then open Outlook.
  2. Select the emails from any Outlook folder and then right-click on it. Now select the Archive option. Or you can directly click on Archive option on the top pane.
  3. Select an email from any Outlook folder and right-click on it. A wizard will appear on the screen. Hit the “Archive” button to move these emails to the archive mailbox.
  4. To do this, you will transfer the e-mail of your choice from the user’s mailbox to the archive folder easily.

Shortcomings in Manual Archiving

However, it seems to be a simple and easy task in the explanations listed above to archives emails of Office 365 user’s mailboxes, but there is a lack of flexibility and not only this, when you select e-mails manually from your mailboxes, it takes a lot of time and effort.

What Better You Can Do?

Instead of Archive e-mails with the above-mentioned manual process, Office 365 users can archive the desired email by taking a backup copy of the data in Office 365 mailboxes by using a trustworthy tool. Office 365 to PST software is a reliable solution that allows you to select the desired email via different filter options and automatically save the data to the system location. This shows the compatibility of all Office 365 plans and subscriptions. You can use the free demo version to evaluate the software features by yourself after downloading it from the website. Based on complete satisfaction with the tool, you can purchase the full version at any time via online purchase. So, it is advisable to use the manual trick of e-mail archiving if you need to migrate entire mailboxes, but if you have multiple e-mail archives or backups selected from mailboxes, try the most promising Office 365 backup solution with automated backup and advanced filters.

How User Can Secure Office 365 Mailboxes & Accounts?

Have you heard that data even in Office 365 environment requires security? That’s right. No data can be considered secure on any platform, regardless of security measures. For the online environment, data breaches through hacker techniques have now become a serious issue, leading to data interruptions or data loss in minutes.

Office 365 allows you to save a large amount of information on it, so you need to follow certain practices to make sure that the data stored in the cloud is completely safe. Microsoft spends a lot of time on security programs and features to protect the data of Office 365 and other client programs. Since the topic of discussion is Office 365, so we will further learn about the measures or practices that Office 365 administrators can emulate to provide Office 365 mailboxes.

Some Useful Tips to Secure Office Mailboxes

  • Adopt Strong Password Policy
  • Utilize Data Loss Prevention (DLP)
  • Enable Sender Protection Framework (SPF)
  • Perform Mailbox Audit Logging
  • Manage Access Rights
  • Analyze with Office 365 Secure Score
  • Office 365 Cloud App Security
  • Get Latest Security Updates

 Adopt Strong Password Policy

The most common practice is for the administrator to select the best and most powerful password for the Office 365 account. Avoid the usual passwords, short password in terms of lengths, and repeated passwords anywhere else. Instead, create a password by combining the alphabet, numbers, and symbols to make it impossible for any attacker to rob and access your account. Also, the administrator can conduct a multi-functional authorization process so that any other person has difficulty reporting access to all services without permission.

Utilize Data Loss Prevention (DLP)

With Office 365 Data loss Prevention Function, the administrator can define classified data and policies that do not allow you to share your data externally. This will help you to resolve the possibility of any data leakage on the external environment. This feature includes Exchange Online, SharePoint Online, and OneDrive Office, allows users to comply with the policy.

Enable Sender Protection Framework (SPF)

The sender’s protection framework will allow other mail channels to also understand whether the mail they are receiving is from a certified source system or not. This way, it will avoid any spam or spoilage to get to other mail channels. Users can enable this SPF with DKIM and DMARC when creating their own domain.

Perform Mailbox Audit Logging

The function of entering a mailbox audit is given in Office 365, which requires you to activate (as not set by default) that you can visit the Office 365 under the Audit Journal in Security & Compliance Centre in Office 365. It contains information such as user-accessed mailboxes, actions performed by the user with permission, or by the administrator.

Manage Access Rights

Users can set various options to protect important documents that are sent by mistake, you can restrict it with read only rights or providing some encryption on it. Access rights may be established by assigning rules for expiration of content or by imposing restrictions, such as requesting a license, on accessing certain documents or mail sent to unofficial authority.

Analyze with Office 365 Secure Score

Microsoft has provided this systematic software, Office 365 Secure Score, which compares the current activity on the Office 365 account with the standard security settings set by Microsoft. It will help you analyze what is going wrong in the current settings and where there is a need for improvement in terms of data security. It delivers scores according to security standards set by the administrator and helps to ensure complete security control.

Office 365 Cloud App Security

This is an integrated feature in Office 365 that defines certain policies to protect Office 365 mailbox data from unwanted malicious actions. Users can use this app to create notification signals about any strange activities performed by any person inside or outside the organization. This will help identify situations such as attempts to log multiple unsuccessful logs, log in to an unrecognized IP address, and so on.

Latest Security Updates

To ensure the most efficient way to secure Office 365 mailbox data, the administrator must have the latest security updates provided by Office 365.

The above practice will help you to secure Office 365 mailboxes, but the best way to avoid any future catastrophe that could damage the data is to take a recent backup. Taking regular backup copies of Office 365 data is a safe administration for any administrator. For a backup copy of Office 365 mailboxes, you can trust the third-party Office 365 to PST Converter tool. It provides all the data of the backup office, whether mailboxes, groups, public folders or archival mailboxes in a very fast form and also offers a selection of backup data. The advanced tool offers many more amenities that you can study on its website. It supports all Office 365 plans and subscriptions to the backup program. The data remains integrated and secure throughout the backup process through this tool.

Summary

The blog deals with the security of Office 365 mailboxes. Some general practices are described for users that help them provide security of Office 365 data. It includes many built-in features and services offered by Microsoft. A third-party tool has also been introduced at the end to secure and migrate Office 365 mailbox data backup.